Bookings Coordinator

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What does a bookings coordinator do?

Bookings coordinators are the great organisers of the post-production schedule. They know what equipment the facilities house (post-production company) has and they know the post-production process. They allocate, organise and monitor the flow of the technical and creative people involved.

They talk to the producers, help with quoting and costing jobs, and deal with the administration of each project. This involves preparing job sheets, invoices and confirmation forms. They work out what the client needs and provide the creative or technical staff with whom the producer may want to work.

They closely follow the progress of each job, checking the producer is happy with the finished product.

What’s a bookings coordinator good at?

  • Understanding post-production equipment: have a thorough understanding of the hardware and software available and what it can be used for
  • Organising: know how to make a work schedule efficient, be good at budgeting
  • Negotiation: be able to strike a deal with clients
  • Problem-solving: take initiative, find solutions to creative and practical dilemmas
  • Communication: be diplomatic when working with producers and other clients, make sure they understand the facilities being offered

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